# Why Organizations are Choosing Shoviv Office 365 Backup Think of your business data like the secret recipe for a world-famous pizza shop. In the digital world, that recipe (your emails, files, and contacts) isn’t just "info"—it’s the actual engine that keeps the ovens running. If you lose it, the party's over. Now, a lot of people think that because they use Microsoft 365, their recipe is automatically locked in a bulletproof vault. Not exactly. Microsoft is basically like a high-tech landlord. They provide the building, the electricity, and the fancy locks on the front door (that’s the "infrastructure"). But if you accidentally leave the oven on and burn the recipe, or if a sneaky Hamburglar gets in and shreds your files, Microsoft isn't responsible for replacing them. This is what they call the "Shared Responsibility Model." * Microsoft's Job: Keep the building standing. * Your Job: Protect the stuff you put inside it. If you don’t have your own backup, you're essentially trusting the "cloud" to hold your only copy of the recipe. And as we all know, clouds have a habit of disappearing! To bridge this gap, the [**Shoviv Office 365 Backup**](https://www.shoviv.com/office365-backup.html) and Restore Tool has emerged as a powerhouse solution. But what exactly makes this software the preferred choice for IT administrators and business owners alike? Let’s explore the core strengths that set Shoviv apart. ## 1. Eliminating the "Data Retention" Anxiety Microsoft’s native retention policies are often limited to 14–30 days. If an employee accidentally deletes a critical folder or a malicious actor wipes a mailbox, that data could be gone forever before you even notice. The Shoviv Strength: It creates a permanent, independent archive on your local storage or private cloud. By converting mailboxes to PST, MBOX, EML, or MSG, Shoviv ensures you own your data, independent of the SaaS provider’s uptime or policy changes. ## 2. Sophisticated "Job-Based" Automation Manual backups are the enemies of consistency. Shoviv utilizes an advanced Job-Based backup architecture. Why Users Opt for This: Instead of manually initiating exports, you can create specific "Jobs" for different departments. Once configured, the software works in the background. You can schedule these jobs to run daily, weekly, or monthly, ensuring your archives are always current without lifting a finger. ## 3. Incremental Backup: Efficiency at Its Best Nobody wants to download 50GB of data every single day just to capture five new emails. The Shoviv Strength: The software’s Incremental Backup feature is a game-changer. After the initial full backup, the tool intelligently identifies and saves only the newly arrived items. This drastically reduces bandwidth consumption and prevents the creation of duplicate items in your backup files. ## 4. Granular Recovery & Restoration A backup tool is only as good as its ability to restore. If a single email from three years ago is needed for a legal audit, you shouldn't have to restore a 20GB database to find it. Why Users Opt for This: Shoviv provides a full preview of the backup data. You can navigate through the folder hierarchy just like in Outlook, select specific items, and restore them directly back to a Live Office 365 mailbox or an On-Premise Exchange Server. ## 5. Enterprise-Ready Scalability Whether you are a startup with 10 mailboxes or a global corporation with 10,000, Shoviv scales with you. Multiple Mailbox Handling: The tool can process Primary Mailboxes, Archive Mailboxes, and Public Folders simultaneously. No Size Restrictions: There is no "ceiling" on the amount of data you can protect, making it a "buy once, use forever" solution for growing entities. ## The Verdict: Why Shoviv? Users opt for Shoviv because it replaces uncertainty with control. In a landscape where ransomware and accidental deletions are "when," not "if" scenarios, Shoviv provides a high-speed, secure, and user-friendly vault for your digital assets. By combining the flexibility of multiple file formats with the reliability of automated scheduling, Shoviv doesn't just back up your emails—it secures your peace of mind. ---- ***Additional Resources:-*** 1. [Export office 365 Mailbox to PST](https://www.shoviv.com/export-microsoft-365-to-pst.html) 2. [Office 365 Export tool](https://www.shoviv.com/office-365-export.html) 3. [Export PST from Outlook Web](https://www.shoviv.com/blog/export-pst-from-owa-outlook-web-app/) 4. [Import PST to Outlook WeB](https://www.shoviv.com/blog/import-pst-to-outlook-web-app-owa/) 5. [Download Outlook EMails](https://www.shoviv.com/blog/how-to-download-emails-from-outlook-web-app/) 6. [Backup Outlook EMails](https://www.shoviv.com/blog/how-to-backup-outlook-emails/) 7. [Export Public Folder to PST](https://www.linkedin.com/pulse/export-public-folder-pst-exchange-on-premises-online-pradeep-katiyar-hlypf) 8. [backup onedrive to local drive](https://www.shoviv.com/blog/how-to-backup-onedrive-files-to-local-drive/) 9. [Backup SharePoint Online](https://www.shoviv.com/blog/backup-sharepoint-online-in-microsoft-365/) 10. [Backup SharePoint Site](https://www.shoviv.com/blog/backup-sharepoint-site-data/) 11. [SharePoint Backup](https://www.shoviv.com/sharepoint-backup.html)